Prepare a proper workspace for the DJ
Provide an XLR or RCA connection to the mixer for the main audio feed, and a 3.5mm (mini-jack) input as a backup.
A comfortable seat is important — a DJ works from the first warm-up until the final ceremony. Free space for equipment should be at least 85x35 cm (laptop, mouse, sound card, controller).
DJs usually start one hour before the event, so don’t forget about transfer.
The DJ should have a clear view of the entire dance floor, direct communication with the chairperson and ceremony master, and easy access to the scrutineer.
The DJ area should be isolated from spectators, adjudicators, and staff. The DJ must not be distracted by noise, conversations, or phones during work.
Sound check and competition workflow
Ideally, the sound check should be done the evening before the event to detect and fix any potential issues.
The DJ should arrive at least one hour before the first round to prepare the music and run the dancers’ warm-up. Please arrange transportation.
Provide water, coffee, and food. With a tight schedule, the DJ often has no time for breaks.
In advance: give a plan of any ceremonies, including playing national anthem. Coordinate Dj with TV, lights and other teams.
Provide any custom tracks, including non-ballroom dances in advance.
Improve acoustics to increase sound quality
If the competition is held in a sports hall with uncertain acoustics, decorate the walls with curtains or other absorbing materials to reduce echo and improve the overall environment.
Place loudspeakers in the correct locations
It is preferable to place the loudspeakers along the Line of Dance. If the distance between the speakers and the opposite side of the floor exceeds ~17 meters, the audible delay becomes noticeable and can confuse couples and adjudicators.
Ensure sufficient acoustic power for the venue, especially subwoofers. Most halls require roughly 13–18 kW of audio power output, depending on size and volume. More is better.
If the hall has additional monitor/satellite speakers for spectator areas, use them.
Hiring professional sound engineers with digital mixers can help to minimize echo and resonance caused by rigging/lighting trusses.